TimeEntryScreen

An Entry Screen is the configuration of the Entry Sheet, including the fields and layout of the sheet, as well as the Entry Periods assigned to the sheet, which defines the time period such as weekly, bi-weekly, etc. The Entry Screen config determines which Entry Columns appear on a user's entry sheet, and in what order, along with many other entry screen configuration options.

iduuid

The internal ID of the resource or object.

In general, the id field is the primary key of the object and cannot be changed or updated.

Example: 64BBA147B9AC41D9978062300826C89F

uriuri-reference

The URI associated with this resource. This is usually a relative URL that can be used to access the resource. Typically it incorporates the Unique ID of the resource.

Example: /api/v1/objects/64BBA147B9AC41D9978062300826C89F

tablenamestring

The name of the internal database table associated with this resource.

Example: users

table_labelstring

The user-visible label of the database table associated with this object.

Example: codes_pay_types

creatorstring

The internal User ID of the user who created the object.

Example: 64BBA147B9AC41D9978062300826C89F

creator_fullnamestring

The full name of the user who created the object.

Example: John Doe

creator_properties object

Extended information about the User who created the object. This field is only included if the $keys parameter requests it.

expense_guistring

The ID of the user's assigned Expense entry screen configuration.

time_guistring

The ID of the user's assigned time entry screen configuration.

travel_guistring

The ID of the user's assigned Custom Entry (a.k.a. Mileage or Travel) entry screen configuration.

daysinlistinteger

UNUSED FIELD This is a legacy field that is no longer used.

emailstring

The email address of the user.

Note: This is a read-only field. To change the user's email address, you must modify the users_attribs:users_email field.

first_namestring

The first name of the user.

Note: read-only; set via the fullname field.

id_userstring

The unique internal ID of this user. (Same as id.)

Example: 5CD906A3941C463B9CC98F49DBCC25AA

last_namestring

The last name of the user.

Note: read-only; set via the fullname field.

memorized_sheet_choices object[]

A list of memorized timesheets associated with the user.

These are the choices available to set in the default_memorized_sheet field.

Array [

valuestring

The internal ID of the memorized timesheet.

textstring

The name of the memorized timesheet.

]

reserved1string

UNUSED FIELD This is a legacy field that is no longer used.

reserved2float

UNUSED FIELD This is a legacy field that is no longer used.

reserved3float

UNUSED FIELD This is a legacy field that is no longer used.

timerecs_outinteger

UNUSED FIELD This is a legacy field that is no longer used.

time_gui_propertiesobject

Details about the user's assigned time entry screen configuration.

travel_gui_propertiesobject

Details about the user's assigned Custom Entry (a.k.a. Mileage or Travel) entry screen configuration.

expense_gui_propertiesobject

Details about the user's assigned Expense entry screen configuration.

create_timestampfloat

The timestamp when the object was created, in Unix epoch format. This is the number of seconds since 1970-01-01T00:00:00Z.

Example: 1696021987.01375

create_timestamp_date_longstring

The object creation date in the "long date" format defined in the system settings.

Example: Wednesday, March 22, 2023

create_timestamp_date_shortstring

The object creation date in the "short date" format defined in the system settings.

Example: 03/22/2023

create_timestamp_datetime_longstring

The object creation date and time in the "long date" format defined in the system settings.

Example: Wednesday, March 22, 2023 12:18:46 CDT

create_timestamp_datetime_shortstring

The object creation date and time in the "short date" format defined in the system settings.

Example: 03/22/2023 12:18:46 CDT

create_timestamp_isodate-time

The creation timestamp in ISO 8601 format.

Example: 2023-03-22T12:18:46-05:00

modifierstring

The internal User ID of the user who most recently modified the object.

Example: 64BBA147B9AC41D9978062300826C89F

modifier_fullnamestring

The full name of the user who most recently modified the object.

Example: John Doe

modifier_properties object

Extended information about the User who last modified the object. This field is only included if the $keys parameter requests it.

expense_guistring

The ID of the user's assigned Expense entry screen configuration.

time_guistring

The ID of the user's assigned time entry screen configuration.

travel_guistring

The ID of the user's assigned Custom Entry (a.k.a. Mileage or Travel) entry screen configuration.

daysinlistinteger

UNUSED FIELD This is a legacy field that is no longer used.

emailstring

The email address of the user.

Note: This is a read-only field. To change the user's email address, you must modify the users_attribs:users_email field.

first_namestring

The first name of the user.

Note: read-only; set via the fullname field.

id_userstring

The unique internal ID of this user. (Same as id.)

Example: 5CD906A3941C463B9CC98F49DBCC25AA

last_namestring

The last name of the user.

Note: read-only; set via the fullname field.

memorized_sheet_choices object[]

A list of memorized timesheets associated with the user.

These are the choices available to set in the default_memorized_sheet field.

Array [

valuestring

The internal ID of the memorized timesheet.

textstring

The name of the memorized timesheet.

]

reserved1string

UNUSED FIELD This is a legacy field that is no longer used.

reserved2float

UNUSED FIELD This is a legacy field that is no longer used.

reserved3float

UNUSED FIELD This is a legacy field that is no longer used.

timerecs_outinteger

UNUSED FIELD This is a legacy field that is no longer used.

time_gui_propertiesobject

Details about the user's assigned time entry screen configuration.

travel_gui_propertiesobject

Details about the user's assigned Custom Entry (a.k.a. Mileage or Travel) entry screen configuration.

expense_gui_propertiesobject

Details about the user's assigned Expense entry screen configuration.

modify_timestampfloat

The timestamp when the object was most recently modified, in Unix epoch format. This is the number of seconds since 1970-01-01T00:00:00Z.

Example: 1696021987.01375

modify_timestamp_date_longstring

The last modification date in the "long date" format defined in the system settings.

Example: Wednesday, March 22, 2023

modify_timestamp_date_shortstring

The last modification date in the "short date" format defined in the system settings.

Example: 03/22/2023

modify_timestamp_datetime_longstring

The last modification date and time in the "long date" format defined in the system settings.

Example: Wednesday, March 22, 2023 12:18:46 CDT

modify_timestamp_datetime_shortstring

The last modification date and time in the "short date" format defined in the system settings.

Example: 03/22/2023 12:18:46 CDT

modify_timestamp_isodate-time

The last modification timestamp in ISO 8601 format.

Example: 2023-03-22T12:18:46-05:00

group_names object[]

A list of Groups (names and IDs) that the object belongs to.

This is a read-only list. To change the Groups that an object belongs to, use the groups field.

See GroupFields for additional information about Groups and this field.

Array [

iduuid

The Group ID.

pnamestring

The Group name.

uristring

The URI of the Group.

WARNING: this field is planned in a future release but is not yet available.

]

id_domainstring

The internal Domain ID of the resource or object. In general, this field is deprecated and not in use and can be ignored.

Example: install_root_dom

id_guistring

The internal ID of the Entry Screen config. Same as the id field.

Example: 81740F5FC7334279B91B6B8E1421F5BA

allocated_must_match_punchesboolean

If true, the total time allocated for a day (among project time) must be equal to the total time punched in for that day. If false, the two values can be different.

Example: true

anchorstring

This field controls the display of the Project Tree on entry screens.

yes - show inline tree
popup - show popup tree
no - don't show tree

Possible values: [yes, popup, no]

Example: yes

arrowsboolean

If true, the Entry Screen will display arrows to navigate between periods. Otherwise, the arrows will not be shown.

Example: true

attachment_ruleinteger

The attachment rule for this Entry Screen which determines which types of files can be attached.

0 - any file type
1 - images and PDFs only
2 - PDFs only
3 - images only

Possible values: [0, 1, 2, 3]

Example: 0

auto_addnumber

If 1, automatically add this Entry Screen to new Groups.

Possible values: [0, 1]

Example: 1

backwardsnumber

If 1, the period navigation arrows (backwards/forwards) will be reversed, such that the left arrow moves forward in time.

Possible values: [0, 1]

Example: 1

blankrowsstring

The number of blank rows to show. If value is u then it's the user preference.

Example: 2

comment_defaultstring

The default value for the Comment field.

Example: null

comment_max_charsinteger

The maximum number of characters allowed in the Comment field.

Example: 255

comment_priorityinteger

The priority (ordering) of the Comment field. Higher numbers appear to the left. 0 is disabled.

Example: 12

days_backstring

Unused legacy field.

Example: u

default_vue_screenstring

The default viewing mode for "modern" (Vue) Entry Screens, either day or period.

Possible values: [day, period]

Example: day

diary_notesnumber

If 1, use "Entry Field Notes", which allow comments to be attached to individual days for each entry row.

Example: 1

gridnumber

This defines the basic type of Entry Screen. For Expense Entry and Custom Entry, only type 1 is available. The rest are Time Entry only.

0 - a "Line Item Entry" screen
1 - a normal "Grid" entry screen (most common)
2 - Allocation entry with manual in/out times
- Also known as "Display in/out times at the top of the entry screen" with "Manually enter the in/out times"
3 - Allocation Entry with Punch In/Out times
- "Display in/out times at the top of the entry screen" with "Press a button to populate the in/out times"
4 - Allocation entry with button to punch in/out with automatic Time Entry creation from Punches.
- "Display in/out times at the top of the entry screen" with "Press a button to populate the in/out times and create default time entry "
5 - "Summary Entry Screen" (Vue based)
6 - Job Start/Stop Entry Screen (Vue based)

Possible values: [0, 1, 2, 3, 4, 5, 6]

Example: 1

group_defaultstring

The default value for the Group field. The Group field (as an Entry Column) is normally disabled in most configurations.

Example: null

group_priorityinteger

The priority (ordering) of the Group field. Higher numbers appear to the left. 0 is disabled.

Example: 0

hiddenboolean

If true, the Entry Screen is hidden; it is not a member of any groups and is not visible to or usable by anyone other than administrators.

Example: false

id_timesheetstring

The "Entry Period" associated with this Entry Screen, which defines the date range / time period of the entry screen. See List Entry Periods.

Example: default_weekly

javascriptboolean

This is a legacy setting and is no longer used.

Example: true

last_modifiedstring

Legacy setting; see modify_timestamp and related fields instead.

Example: 1695752609.754111

max_attachmentsinteger

The maximum number of file attachments (e.g. receipt images) allowed across the entire entry screen (the full entry period).

Example: 20

minute_incrementnumber

The time increment for time entry in minutes.

Example: 5

pnamestring

The name of the Entry Screen.

Example: Weekly Time Entry

post_htmlstring

Additional raw HTML to display at the bottom of the Entry Screen.

Example: <h3>Please submit your sheets weekly</h3>

pre_htmlstring

Additional raw HTML to display at the top of the Entry Screen.

Example: <h2>ExampleCo Timesheets</h2>

project_defaultstring

The default value for the Project field.

Example: root

project_priorityinteger

The priority (ordering) of the Project field. Higher numbers appear to the left. 0 is disabled.

Example: 12

row_ordernumber

Unused legacy field.

Example: 0

show_interim_submitboolean

If true, enable "Interim Submit" button. This allows a user to submit their time for approval before the end of the period and a final submission.

Example: true

show_mileage_entrystring

Unused legacy field.

Example: null

show_project_descboolean

If true, show the Project Description in addition to the Project Name.

Example: true

sidewaysnumber

Unused legacy field.

startstopnumber

Unused legacy field.

Example: 0

submit_messagestring

A custom message to display to users in a confirmation dialog when they submit their time.

Example: Have you reviewed your time for the week?

submit_warnings_messagestring

A custom message to display to users in a confirmation dialog when they submit their entry sheet when there are warnings present, e.g., validation rule problems.

Example: You have warnings on your sheet. Are you sure you want to submit?

text2_defaultstring

The default value for the Text2 field.

Example: null

text2_max_charsinteger

The maximum number of characters allowed in the Text2 field.

Example: 255

text2_priorityinteger

The priority (ordering) of the Text2 field. Higher numbers appear to the left. 0 is disabled.

Example: 0

text3_defaultstring

The default value for the Text3 field.

Example: null

text3_max_charsinteger

The maximum number of characters allowed in the Text3 field.

Example: 255

text3_priorityinteger

The priority (ordering) of the Text3 field. Higher numbers appear to the left. 0 is disabled.

Example: 0

totalsstring

How totals are shown for rows and columns:

n - none - don't show totals
r - rows - show totals for rows only
c - columns - show totals for columns only
b - both - show totals for rows and columns

Possible values: [n, r, c, b]

Example: b

use_24_hourboolean

If true, use 24-hour time format. If false, use 12-hour format.

Example: false

use_deps_for_hiddenboolean

If true, apply Project and Column Dependencies to hidden columns

Example: true

use_suggestionsboolean

If true, allow use of "Suggestions" (e.g. from Outlook calendar) on this Entry Screen.

code_time_4_defaultstring

The default value for the Time Code 4 field.

Example: null

code_time_4_priorityinteger

The priority (ordering) of the Time Code 4 field. Higher numbers appear to the left. 0 is disabled.

Example: 0

code_time_5_defaultstring

The default value for the Time Code 5 field.

Example: null

code_time_5_priorityinteger

The priority (ordering) of the Time Code 5 field. Higher numbers appear to the left. 0 is disabled.

Example: 0

code_time_6_defaultstring

The default value for the Time Code 6 field.

Example: null

code_time_6_priorityinteger

The priority (ordering) of the Time Code 6 field. Higher numbers appear to the left. 0 is disabled.

Example: 0

code_time_7_defaultstring

The default value for the Time Code 7 field.

Example: null

code_time_7_priorityinteger

The priority (ordering) of the Time Code 7 field. Higher numbers appear to the left. 0 is disabled.

Example: 0

task_defaultstring

The default value for the Task field.

This is the codes_tasks Entry Code.

Example: null

task_priorityinteger

The priority (ordering) of the Task field. Higher numbers appear to the left. 0 is disabled.

Example: 0

pay_type_defaultstring

The default value for the Pay Type field.

This is the codes_pay_types Entry Code.

Example: null

pay_type_priorityinteger

The priority (ordering) of the Pay Type field. Higher numbers appear to the left. 0 is disabled.

Example: 0

bill_type_defaultstring

The default value for the Bill Type field.

This is the codes_bill_types Entry Code.

Example: null

bill_type_priorityinteger

The priority (ordering) of the Bill Type field. Higher numbers appear to the left. 0 is disabled.

Example: 0

entry_input_typenumber

If 0, users will enter Time as dropdowns (SELECT inputs) with pre-defined time increments. If 1, users will enter time as a text input box.

time_formatnumber

The time format for the Entry Screen.

0 - HH:MM format
1 - decimal hours format
2- either HH:MM or decimal hours

Possible values: [0, 1, 2]

Example: 2

TimeEntryScreen
{
  "code_time_4_default": null,
  "code_time_4_priority": 0,
  "code_time_5_default": null,
  "code_time_5_priority": 0,
  "code_time_6_default": null,
  "code_time_6_priority": 0,
  "code_time_7_default": null,
  "code_time_7_priority": 0,
  "task_default": null,
  "task_priority": 0,
  "pay_type_default": null,
  "pay_type_priority": 0,
  "bill_type_default": null,
  "bill_type_priority": 0,
  "entry_input_type": 0,
  "time_format": 2,
  "id": "64BBA147B9AC41D9978062300826C89F",
  "uri": "/api/v1/objects/64BBA147B9AC41D9978062300826C89F",
  "tablename": "users",
  "table_label": "codes_pay_types",
  "creator": "64BBA147B9AC41D9978062300826C89F",
  "creator_fullname": "John Doe",
  "creator_properties": {
    "expense_gui": "string",
    "time_gui": "string",
    "travel_gui": "string",
    "daysinlist": 0,
    "email": "string",
    "first_name": "string",
    "id_user": "5CD906A3941C463B9CC98F49DBCC25AA",
    "last_name": "string",
    "memorized_sheet_choices": [
      {
        "value": "string",
        "text": "string"
      }
    ],
    "reserved1": "string",
    "reserved2": 0,
    "reserved3": 0,
    "timerecs_out": 0,
    "time_gui_properties": {},
    "travel_gui_properties": {},
    "expense_gui_properties": {}
  },
  "create_timestamp": 1696021987.01375,
  "create_timestamp_date_long": "Wednesday, March 22, 2023",
  "create_timestamp_date_short": "03/22/2023",
  "create_timestamp_datetime_long": "Wednesday, March 22, 2023 12:18:46 CDT",
  "create_timestamp_datetime_short": "03/22/2023 12:18:46 CDT",
  "create_timestamp_iso": "2023-03-22T12:18:46-05:00",
  "modifier": "64BBA147B9AC41D9978062300826C89F",
  "modifier_fullname": "John Doe",
  "modifier_properties": {
    "expense_gui": "string",
    "time_gui": "string",
    "travel_gui": "string",
    "daysinlist": 0,
    "email": "string",
    "first_name": "string",
    "id_user": "5CD906A3941C463B9CC98F49DBCC25AA",
    "last_name": "string",
    "memorized_sheet_choices": [
      {
        "value": "string",
        "text": "string"
      }
    ],
    "reserved1": "string",
    "reserved2": 0,
    "reserved3": 0,
    "timerecs_out": 0,
    "time_gui_properties": {},
    "travel_gui_properties": {},
    "expense_gui_properties": {}
  },
  "modify_timestamp": 1696021987.01375,
  "modify_timestamp_date_long": "Wednesday, March 22, 2023",
  "modify_timestamp_date_short": "03/22/2023",
  "modify_timestamp_datetime_long": "Wednesday, March 22, 2023 12:18:46 CDT",
  "modify_timestamp_datetime_short": "03/22/2023 12:18:46 CDT",
  "modify_timestamp_iso": "2023-03-22T12:18:46-05:00",
  "group_names": [
    {
      "id": "5088C427E8B64EBEBE1C5B5961DB1902",
      "pname": "Sales"
    },
    {
      "id": "3553F715A6F54DAB95D0D25B08468195",
      "pname": "Accounting"
    }
  ],
  "id_domain": "install_root_dom",
  "id_gui": "81740F5FC7334279B91B6B8E1421F5BA",
  "allocated_must_match_punches": true,
  "anchor": "yes",
  "arrows": true,
  "attachment_rule": 0,
  "auto_add": 1,
  "backwards": 1,
  "blankrows": 2,
  "comment_default": null,
  "comment_max_chars": 255,
  "comment_priority": 12,
  "days_back": "u",
  "default_vue_screen": "day",
  "diary_notes": 1,
  "grid": 1,
  "group_default": null,
  "group_priority": 0,
  "hidden": false,
  "id_timesheet": "default_weekly",
  "javascript": true,
  "last_modified": "1695752609.754111",
  "max_attachments": 20,
  "minute_increment": 5,
  "pname": "Weekly Time Entry",
  "post_html": "<h3>Please submit your sheets weekly</h3>",
  "pre_html": "<h2>ExampleCo Timesheets</h2>",
  "project_default": "root",
  "project_priority": 12,
  "row_order": 0,
  "show_interim_submit": true,
  "show_mileage_entry": null,
  "show_project_desc": true,
  "sideways": 0,
  "startstop": 0,
  "submit_message": "Have you reviewed your time for the week?",
  "submit_warnings_message": "You have warnings on your sheet. Are you sure you want to submit?",
  "text2_default": null,
  "text2_max_chars": 255,
  "text2_priority": 0,
  "text3_default": null,
  "text3_max_chars": 255,
  "text3_priority": 0,
  "totals": "b",
  "use_24_hour": false,
  "use_deps_for_hidden": true,
  "use_suggestions": true
}